Project Administrator

Job Locations US-PA-Lititz
# of Openings
161410 Project Administration- Touring


About Us:


TAIT is the World Market Leader in designing, constructing and delivering the finest live event equipment in the world.


Whether it’s creating awe-inspiring spectaculars, complex touring stages, theatre engineering solutions, brand activations or cruise ship installations, TAIT delivers world-class solutions for live experiences. With its proprietary entertainment automation platform, custom-made products, and creative engineering, TAIT’s cutting-edge offerings continue to advance industry standards and exceed client expectations. As a global network of over 600 employees in 12 office locations, TAIT has worked on projects in over 30 countries, all 7 continents and even outer space.




The Project Administrator is responsible for ensuring all project related paperwork and invoicing is kept current. This position will work alongside the Project Management Team to create project related documents including payment schedules, applications, invoices and contracts.


  • Creates initial set up of Projects and structure in Epicor
  • Reviews and understands the extents of current contracts and is able to answer related questions
  • Understands billing requirements for each project and is able to support the Project Managers in gathering information submitting required documents
  • Assists with the creation of manifests, shipping logs and project paperwork
  • Creates project payment schedules/contracts and manages invoicing for all designated projects, ensuring the payment schedules are accurate and current
  • Creates invoices for any extras or additional project costs
  • Follows up on Accounts Receivable collections and works with customers to get payments arranged
  • Ensures all system/database project information is accurate and current
  • Ensures CRM/EPICOR is updated, accurately
  • Manages Customer project portals and information
  • Collaborates effectively with all members of other functional areas of the organisation
  • Works very closely with finance as a link to Project Management
  • Run costing reports and be able to interpret documents down to detailed information
  • Supports other project tasks, as assigned


  • Bachelor’s Degree or 5 years of relevant work experience
  • 1 to 3 years of relevant work experience
  • Strong knowledge of business and manufacturing processes
  • Ability to read and understand contractual content
  • Strong analytical and problem-solving skills
  • Strong sense of urgency


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