TAIT Towers

Rentals Coordinator

# of Openings
101322 Temporary Integration


TAIT Stage Technologies is the World Market Leader in designing, constructing and delivering the finest live event equipment in the world. Staffed by World Class Innovators creating World Class Experiences, TAIT is at the forefront of technology and live event. Whether it’s creating awe-inspiring spectaculars, complex touring sets, theatre automation, corporate events or brand experiences, TAIT works with the brightest minds in live event to bring their vision to life.  With its acquisition of Stage Technologies and Delstar Engineering, the depth of cutting edge technologies continues to advance the companies capabilities. Among its claims to fame, TAIT supplies staging for the highest grossing concert world tours including The Rolling Stones, Beyoncé, Taylor Swift, Madonna and more. Additionally, TAIT created the largest kinetic light installation in concert touring history for the Red Hot Chili Peppers, was the production specialist that partnered with NASA to put the lyrics of U2’s ‘Beautiful Day’ into orbit, received a Guinness World Record title for its LED integration and customization at the Opening and Closing Ceremonies of the London Olympics, fabricated Las Vegas’ Omnia Nightclub Chandelier at Caesar’s Palace and created the first-ever commercial use of the Cable Coaster Virtual Reality simulator for National Geographic’s “Experience Mars.”


The Rentals Coordinator will provide administrative and asset management support to the Temporary Installations department. With proven, skills and experience, ideally in theatre or events, you will be a self-starter, and hands on with the ability to manage inventory and database of assets using RentalWorks, and manage logistics of equipment for the department. A confident administrator, you will be willing to take ownership of the role, being proactive at all times.


Key Responsibilities/Accountabilities:



  • Coordination of departmental goods in and out, generating paperwork, booking same-day and overnight UK couriers;
  • Assisting with global logistics; and
  • Providing hands on workshop assistance.

General administrative duties, including, but not limited to:

  • Departmental travel booking;
  • Assisting with switchboard calls and greeting visitors;
  • Managing Sub-Contractor processes – contracting, database maintenance and purchase orders;
  • Departmental purchase ordering, stock level maintenance and order processing; and
  • Internal stock transfers.

 Inventory database management, including:

  • Maintenance/updating all records of inspection of rigging equipment;
  • Upkeep of equipment records tracking, quarantine and repair of equipment;
  • Monitoring equipment stock levels;
  • Adding new equipment to asset database;
  • Marking up and barcoding equipment;
  • Management of EC declarations of conformity;
  • Management of test certificates;
  • Management of testing and inspection procedure;
  • Overview of goods in/out/transfer;
  • Following up on missing equipment;
  • Development of current systems;
  • Further integration; and
  • Forward availability planning (conflict reports).

Person Specification:





Educational Attainment

A good all-round general education.

A minimum Level 2 qualification in Business Administration or relevant field is a plus.

Knowledge Required

Management systems;

Computer Literate with Microsoft Office; and

Rental systems and inventory systems

SharePoint, RentalWorks or other inventory management tool.


Experience Required

Excellent administration and PC skills; and

Minimum of 2 years relevant experience in a similar role.

Experience of working in an administrative function in a manufacturing environment; and

Worked within the Events, conference industry.

General Intelligence

Good understanding of the role and responsibilities.


Skills and Aptitudes Required

High level of verbal and written communication skills;

Excellent interpersonal and communication skills with all levels of management.

Continuous improvement: able to introduce new ideas / improve working practices.


Desire to learn and eager to gain new skills.


Personal Qualities Required

Patience and willingness to learn;

Ability to take ownership of internal projects;

Good communicator;



Professionalism; and

The ability to work as part of a team.

Upbeat and can-do attitude.


Right to work in the UK.

Able to attend some meetings out of normal office hours.


Please note that this is not a comprehensive list of the role and responsibilities, it may be subject to change when required.


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